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Code of Ethics
International Code of Business Ethics of Danish Agricultural Advisory Service (DAAS), National Centre
This code of conduct establishes the rules that DAAS, National Centre's employees must observe in order to meet DAAS, National Centre's ethical standards for business behaviour.
Basis
The international business ethics are in keeping with DAAS, National Centre's policies and procedures for activities carried out in Denmark and are based on DAAS, National Centre's visions and values. The values are:
Openness and innovation
This is expressed in that we
• are open to new ideas and that we inspire each other
• are willing to seek new ways
• are proactive, willing to take risks and prepared to make changes
• are reaching out, visible, extroverted and obliging
Correctness and punctuality
This is expressed in that we
• choose and perform tasks in relation to customer requirements and needs
• are punctual in relation to our objectives, appointments and deadlines
• work on a scientific and professional basis
• keep in mind that professionalism is important but without "overshooting the mark"
• ensure the utmost practical value to our customers
Teamwork and sense of occasion
This is expressed in that we
• seek co-operation to obtain good results and integrity in our work
• co-operate with our customers through an open dialogue
• act with sense of occasion and respect for differences
• acknowledge our own limitations and seek knowledge outside our own sphere
Our international business ethics have been elaborated on the basis of the criterion that DAAS, National Centre is going to benefit its customers through continuous staff training and technology development targeted at ensuring the utmost project productivity.
Services and quality
DAAS, National Centre will only undertake international project assignments within DAAS, National Centre's areas of expertise, where DAAS, National Centre and the other Consortium Partners of the Partnership have the capabilities to perform a given service.
DAAS, National Centre constantly focuses on developing qualifications among its advisers and hence ensuring a continuously high professional approach to services delivered by DAAS, National Centre. This is achieved by focussing continuously on the tasks to be performed and qualifications required throughout the duration project.
DAAS, National Centre will look for solutions which contribute to a sustainable development and will apply the optimal management and development tools required to deliver effective services to the customer's satisfaction. Sustainable use of natural resources and protection of the environment belong to DAAS, National Centre's fundamental objectives. Where appropriate, DAAS, National Centre will apply environmentally safe methods and environmentally sound products.
Objectivity and Impartiality
DAAS, National Centre will provide objective and impartial services and keep the interests of our partners in mind at all times. DAAS, National Centre will ensure customer loyalty by attempting to avoid any conflict of interest which may arise when dealing with customers. Moreover, we will avoid conflicts with other assignments and own corporate interests. To avoid any unsolved matters, DAAS, National Centre will contact the customer in matters of doubt. DAAS, National Centre will treat confidentially documents and reports prepared for customers, unless otherwise agreed between the parties. DAAS, National Centre will at any time act in the best interest of the customer and will work on the given project or parts of the project with the highest possible professional integrity, as long as this does not jeopardise the interests of society.
Co-operation
In projects carried out by a consortium of companies, DAAS, National Centre will inform the partners of its international business ethics.
The Role of the Project Management (read Consortium Partner)
Introduction to guidelines
The DAAS, National Centre project management shall inform all present and future project advisers, managers and partners involved in international projects about DAAS, National Centre's international business ethics guidelines.
Responsibility
The project management is responsible for ensuring that the qualifications required of the adviser are met and for describing the objectives, tasks and responsibilities precisely and making sure that they are understood. The project management supports each adviser participating in the project and clarifies the authority of each adviser as regards project implementation, field of responsibility and economy, if relevant. The project management shall keep the whole project as well as all the project activities in mind when analysing the connections between the different processes related to the project.
Proactive and effective management is essential to achieve the best value.
The role of the management with respect to corruption
The OECD Convention requires all OECD member countries to make bribery and corruption abroad punishable to the same extent as bribery and corruption at home1. In order to render visible the existing guidelines for relations with partners, competitors and other interested parties in a project, the project management shall set guidelines for the contact with the interested parties at the outset of the project. In connection with large projects, this will be part of the administrative and financial manuals. All employees are accountable and they are under obligation to raise any issue of doubt with the management for clarification and decision. Members of the project management are covered by the same guidelines as the advisers; please see "The Role of the Adviser".
Safety
The project management shall be responsible to keep abreast with the official security advice in countries of assignment by The Ministry of Foreign Affairs.
The Role of the Adviser
By establishing a Code of Business Ethics, DAAS, National Centre wishes to provide clear guidelines to all advisers and to support the individual in avoiding to be involved in doubtful transactions. All advisers are accountable and they are under obligation to raise any issue of doubt with the management for clarification and decision.
Entering into agreements
The adviser cannot enter into legally binding agreements on behalf of DAAS, National Centre or the project without prior agreement with the project management.
Impartialness
The adviser shall provide impartial advisory services which are based solely on an objective and professional basis.
Professional secrecy
The adviser shall observe professional secrecy as regards information obtained from the project which is classified as confidential by law or some other valid condition. The professional secrecy continues to apply even after termination of the adviser's employment.
Obligation to return material
Return of records, documents, books and other material given into the keeping of the adviser in connection with the performance of his tasks, is to take place according to agreement with the project management.
Corruption
• Bribery:
o Non-engagement in offering, promising, or giving payment, gifts or other advantages directly or indirectly to a public official or private customer/partner or his/her employees in order to influence a project, its implementation or parts of this.
• Extortion:
o Non-engagement in threatening a public official or private customer/partner or his/her employees in order to influence a project, its implementation or parts of this.
• Fraud:
o Non-engagement in falsification and withholding of data or other factors which are essential in order to comply with the terms of contract during the selection or implementation of a project or during the distribution of project funds.
• Collusion:
o Non-engagement in collusion among bidders, which can influence the bidding process and prevent the client from conducting a fair and open process.
Characteristics of the adviser
The adviser is to demonstrate technical and professional abilities whenever he is in contact with customers or deals with projects related to DAAS, National Centre.
Moreover, the adviser is expected to demonstrate:
• Professional secrecy within all matters, co-operation with customers and partners, loyalty, honesty, commitment, flexibility, trustworthiness, motivation and ability to create optimal working conditions, personally as well as professionally, together with other project Consortium Partners
Health
The adviser shall follow the official health advice of his/her country.
Safety
The project management shall be responsible to keep abreast with the official security advice in countries of assignment by The Ministry of Foreign Affairs.
Import and trade in threatened animals and plants
The adviser is expected to comply with the Washington Convention of 3 March 1973 on International Trade in Endangered Species of Wild Fauna and Flora (CITES). For further information, visit the web site of Danish Forest and Nature Agency,
www.sns.dk
.
Human rights
The adviser shall not – neither directly nor indirectly – resort to, contribute to or in other ways participate in torture, inhuman or dishonourable treatment or punishment. The prohibition is in agreement with the international responsibilities of Denmark within this field.
The adviser shall observe the internationally recognised minimum age for admission to employment.
Political activity
The adviser should neither engage in political, ethnic, nor religious subjects while residing in the host country.
Possibilities of cancelling contract
The co-operation can be terminated if the adviser’s behaviour or the results presented are considered as inappropriate for the customer or the government in the country in which the project is carried out.
Matters of doubt
If the adviser is in doubt whether a task is consistent with the responsibilities according to these conditions, the adviser shall reject participation and immediately contact the project management.